Public Works Office Secretary

Job Title: Public Works Office Secretary

Salary range: $54,070.93-$61,030.93 Annual DOE

Department: Public Works

Hours: Full-Time

Job Description:

CITY OF OTHELLO

PUBLIC WORKS SECRETARY

JOB DESCRIPTION

JOB TITLE:                    Public Works secretary                               

REPORTS TO:              Public Works Director

FLSA STATUS:             Non-Exempt

CLASSIFICATION:        Non-Union

PREPARED BY:            Robin Adolphsen, Public Works Director    DATE: April 15, 2025

APPROVED BY:           Shawn Logan, City Administrator                DATE: April 15, 2025

SALARY RANGE:         $54,070.93 - $61,030.93 Annual DOE

Position Overview

The Public Works Secretary plays a crucial role in supporting the Public Works Director and maintaining accurate records for infrastructure, facilities, and department activities. You'll handle a variety of administrative and clerical duties, manage data systems like IWORQ, and ensure seamless communication within the department and with the public.

Essential Duties & Responsibilities

•    Provide administrative and office support to the Public Works Director, including scheduling, correspondence, and day-to-day management of office tasks.
•    Serve as the first point of contact: answering phone calls, routing messages, greeting visitors, and addressing inquiries.
•    Maintain and update department records such as equipment maintenance, inventory, facility records, and city maps.
•    Organize and distribute reports related to public works projects.
•    Input and analyze data using IWORQ and other database systems, ensuring accuracy and resolving discrepancies.
•    Collaborate with city personnel, officials, and the public to deliver information and services aligned with City policy.
•    Assist with ordering and managing office supplies and occasionally perform errands as needed.
•    Take on miscellaneous tasks and special projects as assigned.

Qualifications

 •    Knowledge of: Office operations and modern technology, including Microsoft Office Suite

                               (Outlook, Word, Excel, PowerPoint) and Zoom.
•    Ability to:
                     o    Communicate effectively with the public, contractors, and city employees.
                     o    Write professional correspondence and reports.
                     o    Analyze and interpret data, and apply it to practical scenarios.
                     o    Utilize computer systems to manage tasks like entering data, generating reports, and creating correspondence.
                     o    Solve challenges and handle diverse situations with limited guidance.

License/Certifications:

Must possess a valid state driver’s license or ability to obtain one prior to employment and a driving record free of serious or frequent traffic violations.

Physical Demands:

This role involves sitting for long periods, working on a computer, and occasionally lifting items up to 10 pounds. Close vision and color vision are required. 

Work Environment:

The work environment is generally quiet, but you might occasionally encounter odors, fumes, or dust. 

Benefits:

•    Comprehensive medical, dental, vision, and deferred compensation.
•    Retirement plan through the Department of Retirement Systems.
•    Employer paid time off including vacation, sick days, holidays, and personal days.

How to Apply:

Submit signed job description, application, cover letter, and resume by email to Tania Morelos at tmorelos@othellowa.gov or mail/drop off at City Hall at 500 E. Main Street Othello, WA 99344. Position open until filled. First review will be April 30, 2025.

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